ABVP Exhibitor and Sponsor Application
22nd Annual ABVP Symposium
October 5-8, 2017
Atlanta, Georgia
InterContinental Buckhead
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Company Information

As it should appear in exhibit material.
 
Company Name *

Example: The Medicine Center
 
Street Address *

Example: 123 Pine Street
 
City, State, Zip *

Example: Nashville, TN 37076
 
Country *

Example: United States
 
Website *

 
Phone *

Example: 800-789-9876
 
Company Contact

 
Name *

Example: Tim Smith
 
Title *

Example: Director of Sales
 
Phone *

Example: 456-789-1234
 
Exhibit Booth Selection and Badges

 
Booth Choice

Single booths and non-profit booths include two (2) name badges and two (2) chairs.

Double booths include four (4) name badges and four (4) chairs.

Additional badges may be purchased for $50 each.

 
Booth description

Booth descriptions cannot exceed 100 words. Descriptions in excess of 100 words will be edited at ABVP's discretion.
 
Badge #1

Please list the name of your first booth representative here.

Included for single, double, and non-profit booths.
 
Badge #2

Please list the name of your second booth representative here.

Included for single, double, and non-profit booths.
 
Badge #3

Please list the name of your third booth representative here.

Included for double booths. $50 for single and non-profit booths.
 
Badge #4

Please list the name of your fourth booth representative here.

Included for double booths. $50 for single and non-profit booths.
 
Badge #5

Please list the name of your fifth booth representative here.

$50 for all booths.
 
Badge #6

Please list the name of your sixth booth representative here.

$50 for all booths.
 
List companies you prefer not to be across from or adjacent to:

 
List products and services your company will exhibit:

 
Marketing Opportunities

Each additional use of a mailing list is for one time only.

 
Sponsorship Opportunities

All sponsors will be contacted directly by ABVP staff to review sponsorship.
 
Educational Tracks

 

 
Additional Sponsorship Opportunities

 
Luncheons


 
Refreshment Breaks


 
Breakfast


 
Special Events


 
Swag


 
ABVP Live and Silent Auctions

 
Please list the item(s) your company is donating to the Silent Auction. All donors will be contacted to confirm logistics and item value.

 
Please list the item(s) your company is donating to the Live Auction. All donors will be contacted to confirm logistics and item value.

 
ABVP Annual Awards Reception and Dinner

Please enter the number of tickets you will purchase. Tickets are $60 each.
 
Co-Sponsorship Agreement (For Sponsors ONLY)

This agreement between RACE-approved Provider, American Board of Veterinary Practitioners (RACE Provider #755), regarding Co-Sponsorship of a RACE Continuing Education (CE) Program titled: 22nd Annual ABVP Symposium and program Co-Sponsor, YOUR COMPANY NAME.

Co-Sponsor and Provider agree that the responsibility for all parties complying with all RACE standards for continuing education programs (posted at www.aavsb.org) remains with the RACE-approved Provider.
     
 
Sponsor Cancellation Policy

PAYMENT: Sponsorship payment will be due and payable upon receipt of invoice but no later than 30 days from date of invoice.

211-240 days before the first day of the program - 75% refund
181-210 days before the first day of the program - 50% refund
180 days or less before the first day of the program - No refund
     
 
Important Deadlines & Notes for Sponsors

(1) To be included in the registration brochure, sponsorship must be secured no later than Friday, March 3, 2017.

(2) To be included in the onsite brochure, sponsorship must be secured no later than Friday, August 25, 2017.

(3) To be included in onsite signage, sponsorship must be secured no later than Friday, August 25, 2017.

(4) If your sponsorship includes an ad in the onsite brochure, it must be submitted to the ABVP office no later than Friday, August 25, 2017 in PDF format. Please contact ABVP for ad specifications.
 
Exhibitor Rules & Regulations

CONTRACT FOR SPACE: The application for space and the formal confirmation constitutes a contract for the right to use the space allotted. In the event of fire, strikes, or other uncontrollable circumstances, this contract will not be binding.  

EXHIBIT FEE: The fee for a single exhibit booth is $950. The fee for a non-profit exhibit booth is $450. The fee for a double exhibit booth is $1,400.

PAYMENT: Exhibit payment will be due and payable upon receipt of invoice but not later than 30 days from date of invoice.

USE OF SPACE: (1) No exhibitor shall assign, sublet, or share the whole or any part of the space allotted without the knowledge and consent of ABVP. Aisles must be kept clear. Exhibitor must comply with safety, fire and health requirements during move-in, operation, and move-out. (2) ABVP does not endorse the products or services of the companies who exhibit during the Symposium. (3) Raffles, contests, games of chance, gambling, charging of fees, and similar activities are not permitted in the exhibit hall or during the Symposium at any time. (4) ABVP shall have the right to require dismantling of an exhibit or part of an exhibit which in their opinion is not suitable to or in keeping with the character and purpose of the Symposium.  

EXHIBIT SPACE: Each single and non-profit exhibit space shall be one 6’ tabletop and two chairs. Double spaces will be two 6’ tabletops and four chairs.  

ASSIGNMENT OF SPACE: Space is assigned at the discretion of ABVP. No space is assigned without the official contract and full payment of the exhibit fee.  

CARE OF THE BUILDING/EQUIPMENT: Exhibitors or their agents shall not injure or deface the walls or floors of the building or tabletops. No signs or any other articles shall be posted, nailed, or otherwise attached to floors, walls, ceiling, furniture or fixtures. When damage appears, the exhibitor is liable to the ABVP and to the Intercontinental Buckhead Atlanta.  

SHIPPING: Exhibitors are responsible for arranging their own shipping to and from the meeting site. All exhibitors will receive a kit from Freeman with shipping information.  

DISMANTLING: Exhibitor expressly agrees not to dismantle their exhibit or do any packing before the closing hour of the exhibit hall, 12:00PM on Sunday, October 8, 2017. Dismantling must be complete by 2:00PM on Sunday, October 8, 2017.  

INSURANCE: Exhibitors wishing to insure their goods must do so at their own expense.  

INDEMNIFICATION FOR HOTEL: Exhibitor agrees to protect, save and hold Intercontinental Buckhead Atlanta and all agents and employees thereof (hereafter collectively called “Hotel Indemnitees”) forever harmless for any damages or charges imposed for violations of any law or ordinance, whether occasioned by the negligence of the Exhibitor or those holding under the Exhibitor, and further, Exhibitor shall at all times protect, defend, indemnify, save and hold harmless the Hotel Indemnitees against and from any and all losses, costs, damages, liability, or expenses (including attorney’s fees) arising from or by reason of any accident or bodily injury or other occurrence to any person or persons, including Exhibitor, its agents, employees and business invites, which arises from or out of the exhibition premises, the hotel or any part thereof.  

INDEMNIFICATION FOR ABVP: Exhibitor agrees to protect, save and hold the North American Veterinary Community (NAVC) and the American Board of Veterinary Practitioners (ABVP) and all agents and employees thereof (hereinafter collectively called “ABVP Indemnitees”) forever harmless for any damages or charges imposed for violations of any law or ordinance, whether occasioned by the negligence of the Exhibitor or those holding under the Exhibitor, and further, Exhibitor shall at all times protect, defend, indemnify, save and hold harmless the ABVP Indemnitees against and from any and all losses, costs, damages, liability, or expenses (including attorney’s fees) arising from or by reason of any accident or bodily injury or other occurrence to any person or persons, including Exhibitor, its agents, employees and business invites, which arises from or out of the exhibition premises, the hotel or any part thereof.  

LIABILITY: The ABVP, and officers or staff members of the same, will not be responsible for the safety or the property of the exhibitors, their agents or employees, from theft, damage of fire, accident or other cause, but will use reasonable care to protect the exhibitor from such loss. Onsite security will be provided by ABVP during the hours the exhibit area is not officially open.  

CANCELLATION CUT-OFF AND REFUND POLICY: All tabletop cancellations must be submitted in writing to the ABVP office no later than Friday, August 25, 2017. If a cancellation notice is received by the cut-off date, the exhibitor will be issued a refund minus a processing fee of 50% of the booth price. Beginning August 26, 2017 no refunds will be given.  

ASSISTANCE FOR DISABLED PERSONS AVAILABLE: If an exhibitor requires reasonable accommodations or auxiliary aid to participate in this meeting, please contact the ABVP office at abvp@navc.com by September 22, 2017.

In order to be included in the registration brochure, the signed contract and fee are due by March 3, 2017.  

In order to be included in conference materials, the signed contract and fee are due by Friday, August 25, 2017. Exhibitors who submit contracts or fees beginning on August 26, 2017 will not be listed in the onsite brochure, website, or any other materials.
     
 
Payment Information *


 
Please call us at 352-432-2843 or 800-697-3583 Monday - Friday, 8AM - 5PM Eastern Time.

On behalf of the ABVP Symposium Committee, thank you for your commitment to our annual event. If there is anything we can to assist in preparation for the Symposium, please do not hesitate to contact us at abvp@navc.com or 800-697-3583.
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